Customer Administrative Specialist - Boston

Your role as a Customer Administrative Specialist

We are seeking a detail-oriented and organized Customer Administrative Specialist to manage the day-to-day administrative operations of our family intake and onboarding process, In this role, you will ensure that our families receive seamless service by maintaining accurate records, streamlining workflows, and expeditiously processing various workflows. Your focus on operational excellence will contribute to creating an exceptional onboarding experience for our families and our clinical teams.

Key Responsibilities

1. Maintain and update family information in our CRM system, ensuring accuracy and reliability for internal teams.

2. Organize and oversee customer onboarding, renewals, and follow-up schedules to ensure timely and efficient service delivery.

3. Generate and analyze reports on customer engagement, satisfaction, and retention metrics to inform team strategies and decision-making.

4. Create and maintain clear, organized documentation for customer success workflows, FAQs, and support resources.

5. Manage family requests, escalations, and follow-ups, ensuring issues are routed to the appropriate team members and resolved promptly.

6. Identify opportunities to improve customer success operations and propose efficient solutions to optimize workflows.

7. Work closely with sales, clinical, and product teams to ensure seamless communication and alignment of administrative processes.

Requirements

1. Strong organizational and multitasking skills with excellent attention to detail.

2. Experience in administrative support, customer success, or operations roles.

3. Bilingual, fluent Spanish and English is a plus.

4. Ability to create and manage reports, dashboards, and performance metrics.

5. Excellent communication skills, both written and verbal.

6. A proactive approach to problem-solving and process improvement.

7. Familiarity with customer service principles and a strong commitment to supporting internal and external stakeholders.

8. Strong organizational skills with the ability to manage multiple tasks and priorities

9. Self-motivated and proactive in identifying and solving problems

10. Familiarity with MassHealth programs is a plus, but we can certainly teach you the ropes!

What We Offer:

1. 401(K), Health insurance, Life insurance, Dental insurance and Vision insurance.

2. Comprehensive PTO including 11 paid holidays, paid time off (PTO), and sick leave.

3. Employee Perks: Spending discounts via Smart Spend, financial coaching via SoFi, and pet insurance discounts for any furry friends!

   How We Operate:

   “Insanely Great” for Families: Relentlessly solve caregiver needs with excellence and speed.

   Speed is King: Eliminate distractions and execute on critical objectives with urgency.

   Raise the Bar: Demand excellence and continuous improvement from yourself and your team.

   The Speed Algorithm: Question, delete, simplify, and accelerate every process. Remove bottlenecks and friction.

   Act Like Owners: Take initiative and move fast to drive results for families.

The Bottom Line:

If you are energized by streamlining and continuously improving processes—and want to make a difference for millions of families—join us at Entyre Care.